HR Specialist

 

The Position

Title: HR Specialist

Position Type: Full time

Requisition No: 24007

Category: Classified

Supervisor: Senior Manager of Human Resources

Last Updated: August 2023

Job Purpose: Performs a wide variety of complex, diverse, technical, and confidential analytical tasks of the Human Resources Department

Location: Remote, various locations throughout California

Salary Range: The beginning salary range for this position is Classified Range 20, $74,308.95 - $81,936.21.

The first review of the applications shall occur approximately on 09/12/2023

Position Overview

Under the direction of the Senior Manager of Human Resources, independently performs a wide variety of complex, diverse, technical, and confidential analytical tasks in the development, operation and maintenance of the full range of functions in the Human Resources department of Calbright College. Assists in planning, and coordination of the operational and directive functions including but not limited to HR functional areas like recruitment, sourcing quality candidates, classification and compensation, leave of absence administration, payroll, performance evaluation, employee records and employee relations, provides support to benefits administration and other related work. This position will promote engagement and teamwork by jumping in where needed without hesitation.

Essential Job Duties and Responsibilities

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

• Support the day-to-day Human Resources operations including recruiting, onboarding, compensation changes, offboarding, reporting and other HR related functions as needed.
• Take active part in the recruitment efforts of Calbright College. Full cycle recruitment for exempt and nonexempt staff. Recruitment activities include but not limited to: kick off meetings with hiring managers, sourcing candidates using an applicant tracking system in scheduling and conducting interviews, administering applicable skills tests, creating recruitment documentation, providing detailed feedback narratives from interviews, creating offer letters, conducting background checks, and ensuring compliance with all policies, procedures, and all relevant employment/labor laws.
• Coordinates and supports Human Resources compliance reporting activities.
• Coordinates and supports Onboarding activities by following the college’s Onboarding process.
• Coordinates and supports Off boarding, by creating documentation and conducts exit interviews, recommends corrective action when necessary.
• Create, update and maintain employee records, reports, and documentation in accordance with federal, state and local regulations.
• Prepares, maintains and analyzes confidential records and other materials related to grievance or complaint processing.
• Collaborate with payroll and ensure that employer contributions and payroll deductions are processed accurately and in a timely manner.
• Leaves of absence administration.
• Serves as back up on conducting benefits administrator duties, supporting the coordination and administration of open enrollment, and eligibility determination.
• Serves as back up on COBRA administration.
• Working on HR projects as part of the HR team’s efforts.
• May serve as the Custodian of Records.

• Perform other related duties as assigned that support the objective of the position.

Knowledge, Skills, and Abilities

• Federal, State, and local employment laws (i.e., FMLA, PDL, ADEA, CFRA, and Title V and IX, etc.).
• Compliance with applicable District policies, procedures, and governmental regulations.
• HRIS systems and processes.
• To Interpret, apply, and explain rules, regulations, policies, and procedures.
• Human resources trends.
• Present solutions to management level with confidence and effectiveness.
• Foster a team-oriented, collaborative and positive work environment.
• Analyze situations accurately; exercise sound judgment; work independently; and adopt an effective course of action.
• Effective project management skills.
• Operate a computer and related office equipment.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Communicate effectively both orally and in writing.
• Work independently with little direction.

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, staff and faculty.

Minimum Qualifications

• A Bachelor’s degree and three (3) years of work experience directly related to Human resources, i.e., employee benefits, onboarding & offboarding, recruitment, payroll, or related fields.

Desired Qualifications

• A Masters degree in Human Resources, Public Administration or related field. Experience in public education or public sector HR.

Working Conditions and Travel

• Calbright College is a statewide online college where all instruction and support are done via various online technologies both in person and remotely. Calbright College has administrative offices in Sacramento available for use. When working remotely, employees should be able and willing to use digital communication tools as used by the college, and have the ability to work on a computer for extended periods of time.
• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Calbright College policies, procedures, and Title IX.
• Calbright College celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing Calbright College’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
• Requires the ability to function in a remote online instructional environment performing work of primarily a sedentary nature. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in-person. Requires speaking skills to communicate with staff and students in one-on-one and small group settings, on the phone, and to distinguish sound prompts from various types of equipment. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials, operate a personal computer keyboard, and operate standard office equipment. Requires the ability to lift and/or move up to 25 pounds.
• Work is performed indoors where minimal safety considerations exist.

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Equal Employment Opportunity

Calbright College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, Calbright College complies with applicable state and local laws governing nondiscrimination in employment.

Who We Are

Calbright College is one of California’s newest community colleges – the first statewide, online campus designed to bridge the gap between employers with unfilled positions and students who don’t have either the time or money to attend a traditional school. Our mission is to increase economic mobility and close equity gaps for working adults who lack easy access to traditional forms of higher education by offering online, flexible, affordable skills-based programs that provide tangible economic value for both working adults and hiring managers.

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